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I used to have a boss who was so busy and could hardly find time stop working to have a meal or a bit of rest. He always used to look so busy and this earned him a few nicknames along the way. He was meticulous in the manner he used to respond to email messages. He used to love meetings three quarters of his day was just attending meetings after meetings. We used to wonder whether he had a schedule to manage his time because he always seemed to prioritise work.

In an era where people are juggling a lot of things, can time be managed? Time management seems to be fading to be replaced by productivity.

It reminds me of some of the dieting regimes that some of my friends from gym used to engage in. Eating less does not mean you have become healthier.

There are times I feel that managers who have difficulties in managing time are not entirely to blame.

This is because they have a lot on their plate and sometimes the issues cannot be solved single handed.

If you carefully analyse those companies that always miss deadlines, a lot of it has to do with the workspace systems and structures.

Solving these issues may require a redesign of how work gets done, where decisions are made and how they are made.

Time is a unique and precious resource that we all need in order to do our work, accomplish our goals and enjoy everything that life has to offer.

One of my favourite time management statements of all time is by Benjamin Franklin, “Do you love life? Then do not squander time, for that’s the stuff that life is made of.”

Consider delegation. Many of us attempt to accomplish tasks that can be easily delegated to someone else.

By delegating a task, you can have more time to accomplish other important tasks in order of priority.

Although most employees do not consider it, you can also ask your superiors to help you – upward delegation.

If you have been assigned a task that was not originally yours or a task that is beyond your abilities, you can ask your superior for guidance or clarification.

Delegation also works well if there is a task that takes little skill to accomplish.

For instance, if you are sending out a lot of mail, stuffing the envelopes yourself is poor time management.

By delegating to an assistant or intern, you get time to complete other tasks that require more skill and attention.

You should not delegate tasks that are critical. If you have tasks that, if not completed, can result in the company losing a client or money, than its best you do it yourself. If you are accountable for an important outcome, you should use caution when delegating.

Deadlines are set to help us manage time. If you complete work early, you reduce the stress associated with your schedule, and you have more time to attend to other tasks. To meet your deadlines early, you can break larger tasks into smaller ones and prioritize them.

If you don’t learn how to manage your time well, you’ll be far less productive than you can be and you’ll get less work done.

You’ll also be stressed and overwhelmed, and you’ll struggle to find time to spend to relax.

Multitasking makes it possible to achieve a great deal in much less time than handling one task at a time.

When you combine tasks that can be achieved simultaneously, you enhance your productivity and minimize the time it takes to get through your to-do list.

Multitasking is not for every person, nor is it for every task. In order for multitasking to be effective, knowing how to prioritize and which tasks can be done with partial concentration is imperative.

If you have resources, try giving employees free or reduced-cost health club memberships, paying for gym.

Try working out flexible work hours, on-site day care, leave banks, these types of services, while often improving employee recruitment and retention, may also help to reduce distractions at work, reduce employee stress, and assist employees in being more productive during working hours.

Google is very good at doing that. When they first introduced a laid back work system their productivity shot through the roof.

Till next week, may God richly bless you.

Shelter Chieza is an aisor in management issues. She can be contacted at shelter.chieza@gmail.com

Source : The Herald

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